How You Can Improve The Employee Onboarding Process

5  Reasons Why You Should Use An Employee Onboarding System

One of the more difficult tasks a business owner faces is hiring, and retaining, good employees. The transportation industry, by its very nature, is transient. The FMCSA required qualifications for a driver can be complex. Finding, and keeping, good employees, especially good drivers, is paramount to the success of your business.

According to recent statistics from the American Trucking Association, the trucking industry will need to hire 890,000 new drivers in the next decade. The pressure to bring on qualified new employees has never been higher.

In today’s economy, it’s not unheard of for some employees to receive hundreds of job applicants for one posted position.  Keeping up with this demand and managing the new hire screening process is often long, arduous, frustrating, and expensive.

After the position has been filled, most new hires only last between 4 to 18 months before leaving the company, either voluntarily or not. Once this happens, the process starts again. This leads to a constant need to fill positions, and a constant need to manage the workflow.

Good employees are indeed hard to find. The skills necessary to complete the job functions, the aptitude of the person responsible for these functions, the cultural fit within your organization and the overall sense of job satisfaction, are crucial to the success of a new hire.

An often overlooked but extremely important step in the entire process is the new hire’s experience with your onboarding process. The first few days of contact with your company can play a key role in determining the overall outcome.

What is a New Employee Onboarding Process?

A new employee onboarding process helps new hires adjust to the social and performance aspects of their jobs.  It provides a roadmap so they can quickly become productive, contributing members of your organization. It is also used internally by hiring managers to assist them in tracking and measuring the effectiveness of the hiring process. It starts at the beginning and can cover many steps, such as (but not limited to):

  • Online tools to find new employees
  • Tracking the applicant journey
  • Preparations before the starting day
  • Introduction to tools used
  • Orientation of the office
  • Meeting the team
  • Evaluating your employee’s onboarding experience afterward
  • And much more

As you can see, the process is long, ever-evolving, and often difficult to track. One misstep and a qualified candidate could get lost in the shuffle, or, worse, lost due to a poor experience.

That’s why most successful companies are now turning to an automated onboarding process. To ensure a smooth transition from new hire candidate to a happy new employee, companies are using onboarding tools to track each step in the process.

5 Reasons Why You Should Use An Employee Onboarding System

  1. Superior organization of candidates

From the first stage to the last our system keeps you organized. The process begins with an alert when an applicant has applied online through your branded job board. It’s easy to keep your applicants organized and prioritized with our inbox style system. Anyone familiar with how to use email will use our system with ease. When ready, your new candidate can be advanced directly into the onboarding process.

  1. Know exactly what needs to be accomplished with a glance

We understand the process and have the solution to getting all the information and paperwork completed at all stages. The entire process is done digitally in the cloud. No paperwork to pile up or get misplaced, now all your applicant information is neatly organized and prioritized. You will know exactly where you at every step in the process.

  1. Save money

Paper, ink, printers, maintenance fees as just some of the costs involved in the hiring process. The endless flow of unnecessary expenses can stop. No more running out of ink or clearing printer jams. Do away with costly printer maintenance fees and downtime. Now you can store all applicant data in our cloud-based, secure system and access wherever you are, whenever you need. It’s time to embrace technology, streamline the onboarding process and save money for your company.

  1. Saves digital and physical space

Paper files take up space. As your business grows, the amount of paper used continues to accumulate.  When you digitize, all that paper filling up your workspace will now be stored safely in the cloud. Since there’s no software to download on any of your devices, you also save computer storage space as well.

  1. Fully customizable

New hire tasks, tracking, and forms can be customized for your unique needs. From applications to background reports and certifications you can store all the information you need in the cloud. This level of customization provides you maximum efficiency.

In today’s competitive job market, and with the demand for qualified employees on the rise, it only makes sense to streamline the onboarding process. With the tools available to trucking companies, it’s never been easier to manage the hiring and onboarding process for the transportation industry.

You can now streamline your employee/driver onboarding management, digitize the entire process, and ensure you never lose a qualified new hire.

Ready to see how we can help you implement a successful onboarding process?

Get your FREE online demo here.


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